To Employ or Not to Employ?

By Nelson Migdal Shareholder & Co-Chair Hospitality Practice, Greenberg Traurig LLP | May 19, 2010

One of the big issues for hotel owners is which party is the employer - the owner or the manager? There are pros and cons to each scenario, and the terms and conditions of the hotel management agreement with respect to employees and employment matters must be well thought out and leave no room for error.

Surprisingly, economics do not play into this issue as much as one would think. Typically, the owner is responsible for the costs of employment as an operating expense of the hotel regardless of which party is the employer. Similarly, the issues of imputation of liability for the conduct of certain employees are often the same regardless of which party is the employer. What tips the scale will vary based upon many factors, and the applicable law of the jurisdiction in which the hotel is located. It is not unusual for the manager to be the party best equipped to deal with the legal aspects of employment issues, including collective bargaining agreements. That being said, the owner can still be the "employer" yet transfer the majority of the employment related duties to the manager through the provisions of the hotel management agreement. The hotel management agreement is the primary document governing the relationship between the hotel owner and the hotel operator or manager and which party is the employer of the hotel employees. Because the hotel management agreement is the vehicle for so much of what governs the parties, the agreement itself becomes important in considering the legal issues governing the allocation of responsibilities for the hotel employees.

Is Owner or Operator Responsible for the 'Bad Acts' of the Employees?

The treatment and management of hotel employees is ever changing. The current trend, other than for some of the largest nationally recognized chains, is to mandate that the owner be the "employer". Because so many owners these days are REITS, private funds, insurance companies, and other institutional owners, the entire employee and employer relationship must be closely examined.

It is not just the idea that the employer might need to be a wholly owned subsidiary or affiliate of the hotel owner to better manage the risks, relating to compensation, benefits, and collective bargaining, but also the need within the four corners of the hotel management agreement to describe the limits of imputed liability from the employee to the employer, no matter which party is the employer. For example, most hotel management agreements use the gross negligence or willful misconduct formula. But is the gross negligence or willful misconduct of every employee - from the bellhop to the general manager - imputed to the employer? Currently, it is not. But exactly where do you draw the line? What we see with greater frequency is that the parties negotiate a pool of "executive staff" or "senior management" and only the conduct of that limited pool of personnel is imputed to the manager. For the conduct of any other employee to be the responsibility of the manager, the executive staff must have demonstrated gross negligence or willful misconduct on the hiring or supervision of the employee. This can be a bit tricky, because often the terms of the hotel management agreement allows the owner the right to approve the selection and appointment of the executive staff. Therefore, it is important that owners take one step further and explicitly state that owner's approval of the selection or termination of any of the members of the executive staff shall not impute to owner any responsibility or liability arising out of the selection or termination of any of the members executive staff, or the actions or omissions of any of the members executive staff.

Union Labor - Employee Free Choice Act

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Coming up in March 2019...

Human Resources: An Era of Transition

Traditionally, the human resource department administers five key areas within a hotel operation - compliance, compensation and benefits, organizational dynamics, selection and retention, and training and development. However, HR professionals are also presently involved in culture-building activities, as well as implementing new employee on-boarding practices and engagement initiatives. As a result, HR professionals have been elevated to senior leadership status, creating value and profit within their organization. Still, they continue to face some intractable issues, including a shrinking talent pool and the need to recruit top-notch employees who are empowered to provide outstanding customer service. In order to attract top-tier talent, one option is to take advantage of recruitment opportunities offered through colleges and universities, especially if they have a hospitality major. This pool of prospective employees is likely to be better educated and more enthusiastic than walk-in hires. Also, once hired, there could be additional training and development opportunities that stem from an association with a college or university. Continuing education courses, business conferences, seminars and online instruction - all can be a valuable source of employee development opportunities. In addition to meeting recruitment demands in the present, HR professionals must also be forward-thinking, anticipating the skills that will be needed in the future to meet guest expectations. One such skill that is becoming increasingly valued is “resilience”, the ability to “go with the flow” and not become overwhelmed by the disruptive influences  of change and reinvention. In an era of transition—new technologies, expanding markets, consolidation of brands and businesses, and modifications in people's values and lifestyles - the capacity to remain flexible, nimble and resilient is a valuable skill to possess. The March Hotel Business Review will examine some of the strategies that HR professionals are employing to ensure that their hotel operations continue to thrive.